Click here for:
BSA Electronic Eagle Scout Application Process.
Longhorn Council Eagle Policy: (approved
Scout Leadership Service Project
Boards of Review
Application Procedures and Paperwork Flow
beyond 18th Birthday
Eagle Rank Requirements for Scouts with
Download the Eagle
Policy & Procedures in PDF Format.
||New Electronic Eagle Scout
Application Process |
Effective Monday, February 3, the Longhorn
Council Service Centers will no longer be able to certify Eagle
Scout Applications without an appointment.
The National Office
has developed a new program and processthat all Councils must
use when certifying Eagle Scout Applications.
Office has developed a new program and process that all Councils
must use when certifying Eagle Scout Applications. In the past, our
Eagle Processor was available to certify a candidate’s application
in approximately 30 minutes. The new process requires a much greater
amount of time, and it has become necessary that an individual
schedule an appointment if they wish to wait during the
certification process. Individuals without an appointment will
receive a receipt indicating the candidate’s application is at the
Council Service Center, and the expected date of completion
(normally three business days). The individual may also indicate how
they wish the application returned to them.
certification process requires our Eagle Processor to enter all
information from the Scouts application to the new program and check
each Eagle Scout Application against existing records (this is the
process previously performed by the National Office staff). Our
Eagle Processor will provide a print out of the electronic Eagle
Scout Application to be taken to the Board of Review. This is the
only application accepted at the scouts Board of Review. This
version of the application, signed by the Review Board Members is
returned to the Council Office for final processing. Our Eagle
Processor will obtain the Council Executives verification signature,
proceed with the final steps and with a push of a button, the
information is forwarded to the National office. It is no longer
necessary for us to mail the applications to the National
We understand the transition to this new procedure
may be easier for some and not so easy for others. We ask your
patience as we to transition together into this new
The following was approved by the Board
of the Longhorn Council on March 7, 2002. Please consider the
paragraph above to be the latest official update.
||Purpose of this document is to provide concise
guidance to Scouters in the Longhorn Council on the policies and
procedures relating only to the Eagle rank. This information is
intended to supplement the BSA publications listed in the References
section, below. National BSA policies and procedures, as stated in
national publications, will have precedence over this Longhorn
Council document. In the event of conflicting information between
revisions of national documents, the later publication will prevail,
unless specifically stated herein.
Specifically, this document addresses those areas in which
the BSA policy allows council discretion and presents procedures for
carrying out BSA policy within the Longhorn Council. An electronic
version of this document is posted on the Longhorn Council web site
The requirements for the Eagle Rank are clearly listed in the
Boy Scout Handbook (Ref 2). Further requirements and limitations
concerning the Eagle Leadership Service Project are presented in the
Eagle Leadership Service Project Workbook (Ref. 3). While other BSA
publications provide added discussion, these two resources provide
all the requirements. As stated in Advancement Committee Policies
& Procedures (Ref. 4), these requirements must be strictly
adhered to and nothing shall be added, changed, or waived except as
authorized and approved for Scouts with Disabilities. It is the duty
of the Scouters in the Longhorn Council to ensure fair, consistent
adherence to these requirements. A Scout who earns the Eagle rank in
one district should be held to the same standards as a Scout in
||BSA publications are frequently updated and the
most current revision of these documents should be used for
reference. This Longhorn Council document will only be revised when
newer versions of these references dictate a change in the
information provided herein. While every effort will be made to
disseminate any new Eagle policies and procedures information within
the council through training, publications, the Internet,
appropriate committees, and Roundtables, it is the individual Scouts
and Scouters' responsibility to follow the policies presented in the
most current BSA publications.
Longhorn Council Internet Website,
2. Boy Scouts of America, Boy
Scout Handbook, Publication #13239.
3. Boy Scouts of America,
Eagle Leadership Service Project Workbook, Publication
4. Boy Scouts of America, Advancement Committee Policies
& Procedures, Publication #33088.
5. Boy Scouts of America,
Eagle Scout Rank Application, Form #58-728.
6. Longhorn Council
Eagle Scout Rank Application Route Sheet.
7. Boy Scouts of
America, Scouting for Youth with Physical Disabilities, Publication
||The responsibilities presented here only
address Eagle related tasks. Reference 4 discusses additional
advancement responsibilities for the council, districts, and units
beyond the scope of this document. The details of these
responsibilities are presented in later sections of this
Maintain adequate advancement records and provide requested
documentation to the Council Service Center if information provided
on the Eagle application is incomplete or is in question.
Ensure the Scout meets all requirements for the Eagle rank and
conduct the Scoutmaster's Conference.
C. Submit request for
alternate eagle requirements to the District Advancement Committee
for Scouts with disabilities, in accordance with Reference 4.
Troop leadership must sign the Eagle application and submit it to
the Council Service Center for verification.
E. Submit Eagle
applications to the Council Service Center following the successful
board of review. (District option)
Review and approve the project description and project details
portion of the Eagle Scout Leadership Service Project Workbook prior
to the project being worked.
B. Conduct Eagle boards of review
(BOR). The Longhorn Council Advancement Committee has delegated the
responsibilities for conducting Eagle boards of review to the
C. Evaluate final project write-ups, as part of the
Eagle board of review.
D. Submit Eagle applications to the
Council Service Center following the successful board of review.
E. Consider and act upon appeals from unit
level applications and boards of review.
F. Submit request for
alternate Eagle requirements to the Council Advancement Committee in
accordance with Reference 4.
Longhorn Council Responsibilities
Review Eagle applications for accuracy and completeness following
the Scoutmaster's Conference.
B. The Council Service Center will
process Eagle applications through National Service Center following
successful board of review. This includes follow-up to ensure timely
return from National.
C. The Council Service Center will maintain
a log of all Eagle applications being processed through the
D. The Council Advancement Committee serves as an appeal
board for district Eagle boards of review.
E. Review, and if
warranted, grant extensions to complete requirements beyond 18th
F. onduct posthumous boards of review upon request
G. Investigate and, if warranted, approve requests for
alternate Eagle requirements for Scouts with disabilities.
|Eagle Scout Leadership Service
||The Eagle Scout candidate must demonstrate
leadership and service to others by conducting an Eagle Scout
Leadership Service Project. The Project is to be a demonstration of
the Scout's leadership skills. His best effort is all that is
The project requirement, as stated in the Boy Scout Handbook
(Ref. 2), is:
While a Life Scout, plan, develop, and give
leadership to others in a service project helpful to any religious
institution, any school, or your community. (The project should
benefit an organization other than Boy Scouting.) The project idea
must be approved by the organization benefiting from the effort,
your Scoutmaster and troop committee, and the council or district
before you start.
The service project must meet the criteria and limitations as
described in the Leadership Service Project Workbook (Ref. 3).
Approval of the Eagle Project workbook is an area where consistent
standards must be applied. The first criterion in assessing the
validity of a project idea is that it must not violate any
restrictions listed in the Leadership Service Project Workbook (Ref.
3). There are no specific requirements on how big the project must
be or how many hours will be spent in carrying it out. The time
spent in planning and working the project should be sufficient to
demonstrate leadership of others. With the exception of the
limitations listed in Reference 3, no project ideas should be
eliminated from consideration, so long as the Scout can show how he
will meet the goals of learning planning and leading others. There
are projects that are pre-planned by others and thus would not stand
up to this standard, but it could also be possible for the Scout to
accomplish the same task utilizing his own plan, which would be
The candidate must submit his project plan and final write-up
using the current Eagle Leadership Service Project Workbook (Ref.
3). The project may be either handwritten or typed and an electronic
version of this workbook is acceptable. The Scout must submit his
project plan to a designated representative of the community or
institution that will benefit from the work, to the Scoutmaster, and
to the Troop Committee for their approvals. For convenience, a
letter signed by the benefiting organization may be submitted in
lieu their signature on the workbook form.
The plan then must be reviewed and approved by the District
Advancement Committee before any physical work, except planning, is
actually begun. The District Advancement Chairmen (or authorized
delegate) will indicate the committee's approval with his/her
signature and the date of approval. Projects begun before the date
of the Life board of review or for which work is begun before
securing district approval will be invalid, and another project must
be planned and executed to meet this requirement for
The Eagle project is not an initiation ritual and should be
approached only as a demonstration of leadership capabilities. Troop
advisors and district reviewers should understand that Scouts
already view this as a major challenge, without having extra
requirements being explicitly or implicitly added. The properly
written project plan, as submitted on the Eagle Leadership Service
Project Workbook (Ref. 3), should stand-alone; formal presentations
by the Scouts in seeking approval should not be expected.
The procedure for Scouts to route the project paperwork to
the districts and the procedure used to review and approve the plans
is at the discretion of the District Advancement Chairman and
committee. These procedures should be published and distributed to
the troops by the districts.
Final approval of the project report is conducted during the
Eagle board of review. The Project Workbook is returned to the Scout
immediately following his successful Eagle BOR. The workbook may be
retained if the board does not recommend the Eagle
Since the Eagle project is a Scouting activity, two-deep
leadership and Youth Protection guidelines must be adhered to for
all project work.
|Eagle Boards of Review
||Eagle boards of review (BOR) will be conducted
in accordance with the National BSA policy as stated in Reference 4.
The Longhorn Council Advancement Committee supplements those
guidelines with this document.
The Longhorn Council has placed the responsibility for
conducting the Eagle Scout board of review with the District
Advancement Committee. The District Advancement Chairman will
designate the board chairman and may serve on the board anytime, at
his/her discretion. The board will be made up of from three to six
members. The board chairman has final authority on who serves on an
Eagle BOR, which may include one or more representatives from the
candidate's unit. The Scoutmaster, Assistant Scoutmaster, or any
relative of the Scout may not serve as members of the board. The
Scoutmaster may sit in as a non-participating visitor, but under no
circumstances will a relative be present (Ref. 4). All members of
the board do not have to be registered Scouters, but "must have an
understanding of the importance and purpose of the Eagle board of
The Eagle BOR should be planned to take approximately 30
minutes. The BOR is not a retest of the Scout's knowledge or skills,
but rather an opportunity to get to know the candidate, assess his
personality and character, review his Scouting career, and conduct
the final review of his project report.
One important duty of the District Advancement Committee is
to secure definite, concrete, satisfactory evidence that the Eagle
candidate has lived up to the ideals of Scouting. This evidence
should come from those who know the candidate personally, as well as
from the candidate himself. The Scout provides references on his
Eagle application and the BOR chairman should obtain input from
them. The District Advancement Committees may determine the best
procedure for obtaining input from the candidate's references. They
may request letters, make personal contact, or telephone the
individuals. If the district chooses to request letters of
recommendation, it is the district's responsibility, and not the
Scouts, to request them from the references. While the reference's
letters should never be given to the candidate, what they say about
the Scout may be discussed with him during the BOR. The information
provided by the references must be considered along with the opinion
of the board members in assessing the Scout's final selection for
the Eagle rank. At the discretion of the BOR chairman, it is not
necessary to receive input from all references before conducing the
Eagle BOR. A negative reference is not, in itself, a disqualifier.
The Eagle BOR may be conducted after the Scout's 18th
birthday. It may be conducted within three months of the birthday
without any explanation. A letter from an adult knowledgeable of the
circumstances (troop or district) will be attached to the Eagle
application explaining the delay for BORs held between three and six
months. A letter from the Council Advancement Committee is required
for boards held after six months.
Procedures and Paperwork Flow
||The Longhorn Council follows national
procedures concerning the flow of paperwork and forms for the Eagle
Project Workbook and the Eagle Scout Application.
Upon earning the Life Scout rank, a Scout may obtain the Life
to Eagle Project Workbook (Ref. 3), in which the Eagle Scout
Application (Ref. 5) is inserted as a loose sheet, separate from the
workbook. A Scout may begin selecting an idea then planning his
Eagle Scout Project as soon as he passes his Life board of
The Eagle Scout Project is considered complete when all
project work has been completed, the final write-up has been
finished, and all required signatures are in place: Eagle Scout
applicant, unit leader- (Scoutmaster or Varsity Scout Coach or
Venturing Crew Advisor), and the benefiting organization
The Eagle Scout application need not be completed until after
the Scout has completed his Eagle Scout project write-up and all
merit badge work necessary for Eagle rank. The Eagle application
must be the current edition at the time the Scout finishes all
requirements for the Eagle rank. The Scout is expected to complete
the requirements current at the time of his Scoutmaster's
conference, unless specified differently by National BSA.
Information regarding the form's edition is located at the very
bottom of the reverse side of the application form
The Eagle application should be completed with utmost care
and accuracy. When recording the dates merit badges were earned on
the application, the day, month, and year that each merit badge was
earned (not presented) should be entered. These dates can be found
on the merit badge 'blue card,' which should always be saved by the
Scout (or troop in some cases) for future reference. It is always
wise to save the blue cards as reference for merit badges a Scout
has earned, just in case troop records are unavailable. A completed
blue card, dated and signed by a properly designated counselor, is
proof that a Scout earned a merit badge.
All requirements as stated on the application, including
Scoutmaster conference must have been met before the Scout's 18th
birthday. It is important to remember that Requirement #6 (statement
of Life Ambition) is part of the Eagle application and must be
attached when submitted to the Scoutmaster.
The position of responsibility, or combination of positions,
held by the Scout (as listed on the application) must total at least
six calendar months. If the Scout has held more than one position of
responsibility, indicate so and list the time period he served in
each position. Positions held concurrently may not shorten the six
calendar month requirement.
The application is considered complete and ready for
submission to the Council Service Center only after the Scout, the
unit leader, and the unit Committee Chairman have signed and dated
it in the appropriate places and Requirement #6 is attached. After
the Council registrar has verified the Eagle Application by signing
and dating it and attaching a Council checklist (Ref 6), the
application (including Requirement #6), and the completed Eagle
project write-up (in the Project workbook) are returned to the Scout
or his troop leader to deliver to the District Advancement Chairman,
who will schedule the Eagle BOR. The District Advancement Chairman
will specify the procedure for getting the application paperwork to
the district following council verification.
Note: As a precaution, Eagle candidates are advised to retain
a photocopy of all their Eagle paperwork, including the completed
Eagle application whenever the original is submitted to the district
Eagle board of review can be scheduled only after the District
Advancement Chairman has received: (1) the Council certified Eagle
Application with Requirement #6, (2) the completed final write-up of
the Eagle project, and (3) recommendations from references (if
requested by the district). Districts may handle the administration
of the Eagle board of review in slightly different ways, but all
must follow national guidelines as stated in Advancement Committee
Policies and Procedures (Ref. 4).
Upon successful completion of the Eagle board of review, the
designated BOR chairman and the District Advancement Committee
representative (may be same individual) sign and date the Eagle
application. The District Advancement Chairman will establish the
procedure for submitting it to the Council Service Center. The Eagle
application is subsequently forwarded to the National BSA office by
the local council. The project workbook and all other paperwork
(except letters of recommendation) should be returned to the Scout.
The project plan/report is not re-submitted with the application
following the BOR. If the workbook is inadvertently sent back to the
office, it will be held until the package is returned from National
then returned to the troop. The board chairman should destroy the
letters of recommendation. Letters are not submitted to the council
office or given to the Scout.
some districts, both the completed application (including
Requirement # 6) and workbook write-up may be submitted directly to
the District Advancement Chairman, who is responsible for submitting
the Eagle Application to the Council registrar for certification.
All Scoutmasters and Eagle candidates should consult their District
Advancement Chairman for Eagle processing procedures.
The Eagle Court of Honor should not be conducted nor the rank
badge awarded to the Scout until the Eagle certificate and award
package are returned from the National Service Center.
|Extension beyond 18th
||Under rare circumstances, it is possible for a
Scout to be granted an extension past his 18th birthday. The
criteria are as specified in Reference 4. Request for extensions
should be made as soon as possible once it is realized that the
Scout cannot complete the requirements before his 18th birthday, due
to circumstances beyond his control. Extensions requested after the
18th birthday will not generally be considered. Poor planning or
'running out of time' are not acceptable reasons to request an
The troop, or other representative of the Scout, should
submit a written request for extension (to include all applicable
information) to the District Advancement Chairman. The district
should gather the pertinent information and, if circumstances
warrant, bring the request before the Council Advancement Committee
for consideration. If the Council Advancement Committee agrees with
the request, it will forward the request to National on behalf of
||Eagle appeals usually result because of one of
two circumstances: (1) the unit leader or unit committee does not
recommend the Scout for an Eagle board of review or refuses to sign
the Eagle application or final project report, or (2) the district
Eagle board of review does not recommend the candidate for the Eagle
Scout rank. (All Eagle boards of review are conducted at the
district level, since at least one board member must be a
representative of the District Advancement Committee.) In either of
these cases, the Scout, his Scoutmaster, or his parent (or guardian)
may appeal this decision to the next higher level.
Appeals of unit level decisions are made at the district
level, to the District Advancement Committee (normally by contacting
the District Advancement Chairman). Appeals of district level
decisions are made at the council level, to the Council Advancement
Committee (of which all District Advancement Chairs are members). At
either of these levels, the committee receiving the appeal will
investigate it promptly, interviewing (or obtaining written input
from) all parties involved, and either resolve the matter or make a
detailed recommendation in writing to the next higher level.
grant an Eagle candidate the rank of Eagle Scout the decision of the
Eagle board of review must be unanimous. When the decision is not to
advance the candidate, the board must explain to the candidate the
reasons for its decision and any corrective action, and provide a
letter stating such. If the Eagle board of review determines that
the candidate can correct a deficiency and there is sufficient time
for him to do so before his 18th birthday, he must be informed of
what he must do, be allowed to take the corrective step(s), and
reappear later before the board for review of his progress. At that
time, the board will decide if his progress meets the criteria it
set previously, although it cannot add to the requirements for the
Eagle rank. All corrective action on the part of the candidate must
be completed prior to his 18th birthday.
All appeals forwarded to the National Boy Scout Committee
must be in writing and filed through the local council office. A
copy of the Eagle Scout application must accompany all appeals.
Decisions made by the National Boy Scout Committee are final.
|Alternate Eagle Rank Requirements for
Scouts with Disabilities
||A Boy Scout, Varsity Scout, or Venture Scout
who has a physical or mental disability may achieve the Eagle Scout
rank by qualifying for alternate merit badges. While merit badges
are awarded only when all requirements are met as stated, alternate
merit badges may be authorized when the Scout cannot earn a required
Scout who is unable to complete any or all of the requirements
because of a permanent physical or mental disability, as defined by
The Americans with Disabilities Act of 1990 (ADA), is eligible to
apply for alternate merit badges. The disability can't be temporary
The application for alternate requirements should be
submitted such that the Scout can complete the specified / approved
requirements prior to his 18th birthday. Approval for alternate
requirements does not, in itself, imply an extension past the 18th
birthday. The Advancement Committee Policies and Procedures (Ref. 4)
and the Scouting for Youth with Physical Disabilities (Ref. 7)
document the details for the alternate merit badge process and
should be consulted whenever a Scout is thought to be in this
When it is felt that a Scout meets the criteria for alternate
requirements, his parents or unit leader shall complete the
Application for Alternate Eagle Scout Award Merit Badges. The
application should be completed and approved prior to qualifying for
alternate merit badges. The completed Application for Alternate
Eagle Scout Award Merit Badges will be submitted to the District
Advancement Chairman, who will forward it to the Council Advancement
The Council Advancement Committee, utilizing the expertise of
professional persons involved in Scouting for people with special
needs, is responsible for approval of the application. After
approval, the Council Advancement Committee will route the
application back to the unit. Alternate requirements will be clearly